1. Identify Fixed Costs: List all the fixed costs associated with your farmstay, such as mortgage or rent payments, property insurance, and any licenses or permits required for operation. These costs remain constant regardless of the number of guests.

2. Calculate Variable Costs: Determine the variable costs that fluctuate with occupancy, including food supplies for guests, labour costs for additional staff during peak times, and maintenance expenses for guest rooms and common areas.

3. Estimate Utility Expenses: Include utility costs such as electricity, water, gas, and internet services, which can vary based on usage and seasonal changes.

4. Consider Marketing Expenses: Allocate a budget for marketing and advertising efforts to attract guests, including website maintenance, online ads, and social media promotion.

5. Account for Depreciation: Factor in the depreciation of assets such as furniture, appliances, and vehicles used for guest transportation, as these will need replacement over time.

6. Include Amenity Costs: Calculate the costs of providing amenities like swimming pools, hot tubs, recreational equipment, and any complimentary items offered to guests.

7. Assess Property Maintenance: Regular maintenance and repairs to the property, including landscaping, cleaning, and upkeep of buildings and facilities, should be accounted for.

8. Plan for Unexpected Expenses:Set aside a contingency fund for unforeseen expenses, such as emergency repairs or sudden increases in utility rates.

9. Evaluate Profit Margins: Once all costs are calculated, determine the profit margin you aim to achieve. This will help you set a price that covers expenses and provides a satisfactory return on investment.

10. Review and Adjust Regularly: Regularly review your cost analysis and adjust pricing as necessary to reflect changes in costs, market conditions, and your financial goals.

By thoroughly analyzing your costs, you can set a pricing strategy that ensures your farmstay is financially sustainable and profitable.